Call Sheet Template

A call sheet is the daily schedule crews use to organize a shoot, listing times, locations, and contacts. The template turns that into a reusable format with the headings and prompts already in place, which saves effort and keeps the wording consistent. You personalize the details and download the finished document.

Use it before any shoot day, whether a short interview or a multi-week production. Whether it is a one-off need or something you handle regularly, the template fits both. You open it, update the details for the occasion, and download a clean, finished version whenever you need it.

At minimum it covers the date, locations, schedule, cast and crew calls, contacts, and weather or parking notes. Each part is laid out for you, so you focus on the content rather than the formatting, and the finished call sheet stays clear and complete.

Producers, assistant directors, and production coordinators benefit most from it. Whether you create one occasionally or often, the template saves time and keeps the output consistent. Because it is easy to adapt, people with no experience can produce a polished call sheet just as confidently as regular users.

A call sheet should list the shoot date, location addresses, arrival and call times for cast and crew, scene order, and emergency contacts. Adding notes on parking or catering helps everyone plan. Our template covers each line, so nobody on set is left guessing about the day's schedule.

Most productions send a call sheet the evening before, once the schedule and locations are confirmed. Sending it early gives cast and crew time to plan travel and prepare gear. Our template makes it quick to update details and redistribute a fresh version whenever the schedule shifts.

Once you have finished editing in the OnlyDoc editor, you can export your call sheet as PDF, DOC, XLSX, PPTX, JPG, or PNG. That gives you a file to email, a printable copy, and an editable version you can update later if the schedule changes.