Resignation Letter Template

It is a fill-in-the-blank resignation letter based on a formal letter that tells your employer you are leaving and when your last day will be. Our template lays out every part in the right order, so nothing is missed. You replace the sample text with your own information and have a finished document to use.

Use it once you decide to resign and want to give proper notice, often two weeks. Many people also keep one on hand for similar situations that arise later. Having a ready format means you are never starting from a blank page when timing matters, and the result still reads cleanly.

It should cover the date, the recipient, a clear statement of resignation, your last working day, a brief thank-you, and your signature. The template arranges them with clear headings so nothing important is left out, and you can adjust any section to match your situation before you download it.

It works well for employees in any role leaving a job, whether full-time, part-time, or on contract. You do not need any special background to use it, since the template guides you through each part. Anyone who needs a clear resignation letter without starting from a blank page will find it quicker and more dependable.

It is optional. A resignation letter does not need to explain why you are leaving, and keeping it brief and positive is usually best. If you do want to share a reason, keep it short and professional. Save any detailed feedback for an exit interview rather than the letter itself.

Two weeks is the most common notice period, but check your contract, since some roles require more. Whatever you give, state your last working day clearly so HR can plan the handover. Our template lets you set the date and notice length without reformatting anything.

Once you have finished editing in the OnlyDoc editor, you can export your resignation letter as PDF, DOC, XLSX, PPTX, JPG, or PNG. That gives you a file to email, a printable copy, and an editable version you can update later if the details change.