Pay Stub Template

A pay stub is a document that breaks down an employee's earnings, deductions, and net pay for a given period. The template turns that into a reusable format with the headings and calculations already laid out, which saves effort and keeps every payroll record consistent. You personalize the details and download the finished document.

Use it every time you run payroll, whether for salaried staff, hourly workers, or contractors you pay regularly. It also helps when an employee requests proof of income for a loan or lease. You update the details for the pay period and download a clean, finished version each time.

At minimum it covers employee and employer details, the pay period, gross pay, taxes, deductions, and net pay. Each part is laid out for you, so you focus on the numbers rather than the formatting, and the finished pay stub stays clear, accurate, and easy to file.

Small business owners, HR teams, and payroll administrators benefit most from it. Whether you issue pay stubs weekly or monthly, the template saves time and keeps the output consistent. Because it is easy to adapt, even someone new to payroll can produce an accurate pay stub confidently.

No. A paycheck is the payment itself, while a pay stub is the record attached to it, showing how the amount was calculated. Employees often keep pay stubs for tax filing or income verification. Our template gives you a clear breakdown to pair with any payment method you use.

Yes. Our template includes fields for federal and state taxes, insurance, retirement contributions, and other withholdings. You can add or remove lines depending on what applies to each employee, so the final pay stub reflects their actual take-home pay accurately.

Once you have finished editing in the OnlyDoc editor, you can export your pay stub as PDF, DOC, XLSX, PPTX, JPG, or PNG. That gives you a file to email, a printable copy, and an editable version you can update for the next pay period.